3 Ways to Get More Out of Google Workspace With Zapier + MeisterTask

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If you’re using MeisterTask to manage your workflows and Google Workspace for everything else, why not bring everything together and help your team get more done? Read on to find out how you can make more of your Google apps using automation powered by Zapier + MeisterTask.

3 Ways to Get More Out of Google Workspace With Zapier + MeisterTask

Google Workspace helps teams connect and collaborate. But that’s only the beginning. What if you could elevate productivity to a new level by integrating your Google apps with MeisterTask – with no coding required? 

Find out how to set up Zapier integrations for your MeisterTask account in our help center.

That’s where Zapier comes in. Whichever MeisterTask plan you’re on, you can connect to thousands of apps. Zapier makes it easy to connect MeisterTask to all the tools you rely on every day. With Zapier, you can:

  • Speed up your workflows by automating repetitive tasks.
  • Save time by building custom workflows.
  • Eliminate user onboarding by connecting 5,000+ apps you already use.

In this blog post, we’ll focus on three of the most popular automated connections – called Zaps – for integrating MeisterTask with Google Workspace. Specifically, we’ll take a look at Zaps that connect MeisterTask to your Google Calendar, Gmail and Google Sheets.

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What Are Zaps?

Zapier allows you to automate repetitive tasks between multiple apps. Imagine you find yourself doing the same things over and over – creating tasks, sending notifications, scheduling meetings or moving information between tools. It’s manual work that simply slows you down. Automations are handy for reducing click work and giving you back the time to handle the important stuff.

 Zapier automations are called Zaps. They help you accomplish routine and repetitive tasks automatically, allowing you to get more done and have more impact at work. Zaps are based on a “Trigger -> Action” format. Typical MeisterTask Zaps might look like this:

Trigger: I receive a new sales lead in Salesforce.
Action: Create a task in MeisterTask.

Trigger: A task is created in MeisterTask.
Action:  Create an event in Google Calendar.

This simple “when X, then do Y” format can be used to automate simple and complex actions. You can add additional steps to your Zaps or even define multiple triggers/actions at each step.

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How Zaps Work

Creating a Zap is a simple process that involves:

  • Adding a trigger. Your Zap will be triggered by an event that occurs in this app.
  • Adding an action. Your Zap will perform an action in this app when it is triggered.
  • Adding more actions (optional). With a paid Zapier plan, your Zaps are not limited to a single action.

Then simply name and publish your Zap.

You’ll need to register for an account at zapier.com. Then, browse the most popular MeisterTask Zaps to get started.

Benefits of MeisterTask + Zapier

Automations can make your Google ecosystem more versatile – especially when combined with MeisterTask. Connect MeisterTask with your Google Workspace via Zapier to:

  • Save time. Zaps eliminate click work and help you stay productive. 
  • Stay on track. Connecting to MeisterTask keeps projects moving forward. The result: you can spend more time getting important work done.
  • Improve communication. Integrating projects and messaging tools keeps everyone in the loop.

MeisterTask offers endless native integrations for automations. So why not use them instead of connecting your apps with Zapier? Occasionally, you might not find exactly what you’re looking for, or you might be a MeisterTask Basic user – which means that certain integrations are not available with your current plan.

Using Zapier adds an additional layer of flexibility by allowing you to extend the functionality of your SaaS apps. You can integrate MeisterTask with over 5,000 applications. Plus you can set up Zaps in minutes with no coding experience. If you still don’t find what you’re looking for in Zapier’s library of ready-made MeisterTask integrations, you can create your own from scratch to take your productivity to the next level.

Want to add your own MeisterTask integration? Think about becoming an integration partner. Contact us.

Let’s look at how you can use Zapier and MeisterTask to power up your Google apps.

#1 The Problem: Deadlines Get Missed

MeisterTask offers users on the Pro and Business plans a native integration that automatically syncs tasks and deadlines with your Google Calendar. But what if you’re on MeisterTask Basic? What if you need to collate numerous team deadlines and dates, all in one place? 

The Solution: Create Calendar Events from Tasks

Managing multiple calendars is difficult, but not impossible. MeisterTask Basic users have the option of using Zapier to connect MeisterTask to their Google Calendar. This integration helps to keep everything organized. Whenever a new task is added to MeisterTask, Zapier creates a new calendar event on your Google Calendar. That way, nothing ever gets forgotten.

Set up the template Create Google Calendar events from new MeisterTask tasks with due dates here.

Other popular MeisterTask + Google Calendar workflows:

  • Create tasks in MeisterTask from new Google Calendar events
  • Add new MeisterTask tasks to Google Calendar
  • Create MeisterTasks for new event in Google Calendar

Notifications about events are useful, especially if you don’t always have your calendar open. If making sure meetings happen on time is in your wheelhouse, why not send notifications about events to other applications like Slack? Check out Zapier’s Google Calendar integrations to learn how to build your own.


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#2 The Problem: Tasks Get Lost in Emails

How often have you looked at an email, made a mental or written note, and then forgotten all about it? If it’s a regular occurance, now’s the time to consider an automation that turns emails into actionable tasks.

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The Solution: Create Tasks from Emails

With the help of Zapier, you can automate tedious tasks, achieve inbox zero and focus on the more important stuff. Set up a Zap to automatically convert emails into tasks in your designated MeisterTask project board.

Set up the template Create tasks in MeisterTask from new Gmail emails here.

Ever tried the free MeisterTask for Gmail add-on? Turn your emails into tasks at the click of a button. The subject line of the email is turned into the task title, while the body of the email is added to the task as the task description. Try it now!

Other popular MeisterTask + Gmail workflows:

  • Send Gmail emails for new MeisterTask comments
  • Send a Gmail email if a MeisterTask task exceeds 5 hours

#3 The Problem: Copy Pasting = Time Sink

Ever used Google Sheets to create task lists and then wondered how to get them into your task management tool? 

Spreadsheets can quickly become complex and you can waste time copy/pasting information between tools. The result? Frustration and lost information. 

With Zapier, you can push the tasks you’ve compiled in a spreadsheet to your project or task management tool. From there, you can get things done.

The Solution: Add Sheet Entries to MeisterTask as Tasks

Zapier lets you send information between MeisterTask and Google Sheets automatically. Use this Zap to turn spreadsheets into structured tasks. Whenever you add a new spreadsheet row in Google Sheets, it will be automatically added to MeisterTask as a task. 

That way, you can manage and track all of your tasks without having to manually add them to MeisterTask or switch between tools.

Zapier also allows you to collect information from other apps you regularly use and add it to the Google Sheet of your choice. Check out Zapier’s Google Sheets integrations to learn how to build your own.

Set up the template Add new Google Sheets rows to MeisterTask as tasks here.

Other popular MeisterTask + Google Sheets workflows:

  • Add newly-completed MeisterTask tasks to Google Sheets rows
  • Add tasks to MeisterTask from a Google Sheets spreadsheet after a delay

Zap It Up!

Now you know the secret to getting things done faster, more efficiently and with greater consistency: automation. With Zapier and MeisterTask, you can automate tasks and use your time more productively. Harness the power of MeisterTask and Zapier to automatically schedule, create and copy. That way, you can spend your time focusing on work that matters.

With thousands of existing templates to choose from, there’s nothing to stop you from making even more of MeisterTask and the tools you already use.

Let us know how you’ve used MeisterTask and Zapier to boost your productivity in the comments or on Twitter @MeisterTask.

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