One question we get asked a lot by new or potential users is: “How do I integrate MindMeister into my current workflow?” Many people are open to new techniques and tools in the attempt to increase their productivity, but a lot of them have difficulties incorporating those tools into their workflow successfully. That’s why we’ve put together some very simple tips on how to incorporate MindMeister into your workflow and use it effectively in everyday life.
1. Connect MindMeister with Other Tools You Use
If you’re using G Suite, Google Drive, Dropbox or Evernote to store and manage your data, be sure to make use of MindMeister’s integrations with those platforms. Google Drive especially offers a lot of features that will help you save time – you can create, share and co-edit mind maps from inside Google Drive, attach documents from Drive to the topics in your mind map, share and collaborate on mind maps with Google contacts and more.
MindMeister also offers a handy Google Docs add-on that turns bullet-point lists from within a document into a mind map. If you’re an Atlassian user, be sure to get the MindMeister add-on for Confluence, which lets you embed live mind maps into your Confluence pages.
2. Plan Projects & Manage Tasks
A mind map offers a great format for a visual to-do list, especially when you’re using mind mapping software that lets you create tasks, add deadlines and assign them to different members of your team. A good way to do this is to keep one designated mind map as your to-do list and update it daily, i.e. check off tasks as soon as you’ve completed them. Here’s a sample mind map an office manager might use to stay on top of their daily to-dos and bigger projects:
Of course, the task management functionality in mind maps is pretty basic. If you’re looking for a more sophisticated and powerful way to manage your to-dos, you can connect your MindMeister account with MeisterTask and simply export all topics from your mind map into an agile project board. The project is automatically shared with all mind map collaborators who’ve been assigned tasks so you can start collaborating right away.
If you don’t have a MeisterTask account yet, you can simply sign up using your existing MindMeister username and password – it’s free and only takes a few seconds.
3. Outline and Write Texts
Mind mapping is famous for its use as a highly effective brainstorming technique. Creating a mind map to brainstorm a text, be it a report, a blog post or an essay, can aid you in the process of finding ideas, arranging (and rearranging) them in a certain order and developing an outline of the entire text. But it doesn’t have to stop there. Once you’ve created an outline for your text, you can easily export it as a Word document, which will retain the order and hierarchical structure of your map. You can even export straight to Google Drive.
4. Quickly Turn Your Maps into Presentations
To create a presentation you don’t even have to leave MindMeister. You can brainstorm the contents of your presentation, arrange the topics in the best order, add graphics, icons and formatting to them, and then simply switch from the map editor into presentation mode, where you turn your map into a slideshow. As soon as you’ve created all your slides, you can export them as images, embed the whole presentation on your blog or website, broadcast it live to your collaborators, or even present it on your mobile device. Take a look at this short tutorial video to see how it works:
5. Collaborate and Manage Meetings Efficiently
Whether you’re sitting across from each other or are separated by thousands of miles, MindMeister is the perfect tool to brainstorm and collaborate with your colleagues in real-time. Especially in the initial stages of a project, this can save you tremendous amounts of time otherwise spent on unnecessarily long emails, searching your hard drive for old notes, links and files, and trying to keep every project member up to date on new developments. All of these things can be done/stored within a mind map. Here’s an example of how MindMeister can revolutionize your meeting management:
- Step 1: Create a mind map with an overview of all topics that will be covered during the meeting and share it with all participants
- Step 2: Add notes and tasks to the mind map during the meeting
- Step 3: Use the map as an index map and link each task/project to a new mind map.
So those were 5 simple ways you can incorporate MindMeister into your workflow and use it effectively in everyday life. If you have any questions or experiences you’d like to share, leave us a comment below!
16 thoughts on “How to Integrate MindMeister into Your Workflow”
At OpenPotion (web design firm) we have found mindmeister to be the most intuitive and rapid way to create site maps and do pre-project brainstorming/collaboration with clients.
If I forget to add the mindmap link to basecamp, our project management system, I am sure to get asked \”where\’s the mindmap?\” We don\’t do a project without it.
Hi Jason, seems like you\’ve found the perfect way to integrate MindMeister into your workflow and make use of the tool where it makes the most sense for your business. That\’s really great to hear, thanks very much for the feedback!
would be awesome exporting mind-maps to .pdf !?!
Hi Eduard, exporting a mind map as a PDF is already possible 🙂 Other export options include PNG, Word, PowerPoint, and a number of mind map formats
After more than a year of promises Evernote integration is still lacking performance.
Waiting a full minute to load a list of last added items and almost one more minute to load a Note from the repository… that\’s hardly called integrating in a workflow.
It\’s faster to share and copy / paste the link from Evernote.
We haven\’t forgotten about the Evernote integration, it\’s on our list and we are hoping to get to it before the end of the year. We\’re very sorry to keep you waiting so long, but unfortunately our resources are limited and we just have to prioritize sometimes. I\’m sure you understand.
Deep Evernote integration would be welcomed. The ability to scroll through notebooks and notes and easily import them would be great.
Thanks very much for your feedback, we\’re definitely looking into ways to improve our Evernote integration. Our developers are already working on the first update!
Hallo, How do I integrate Evernote with Mindmeister?
This link leads to the Apps page in your account, where you can connect Evernote and other services: https://www.mindmeister.com/account/apps/
What did you mean by dont forget to connect with your MS Outlook calendar? how do you do that?
On the right side of your dashboard, you can switch between a display of trending maps, your tasks, and your team\’s activity stream. If you switch to your tasks, you can see a link at the end of the list that says \”Enable Calendar Integration\”.
Enabling the integration will ensure that all deadlines you set for your tasks are also displayed in your calendar.
First, love the product. Second, exporting to Word outlines the map in the original order topics were added. Is there a way to reorder the outline in the map rather than cut-and-paste in Word?
I\’m sorry to say that at the moment it\’s not possible to reorder the outline in the map, but we are looking into ways to improve the export!
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